This article gives a comprehensive guide on How to Apply for KUCCPS Inter University Transfer. The Kenya Universities and College Placement Service (KUCCPS), is tasked with placing KCSE candidates into courses of their choice.
Those who miss their choices can apply for inter institution transfers which happens every year.
After the placement, KUCCPS gives candidates an opportunity to apply for inter-university transfer. This enables those students who were not pleased with the university/college in which they were placed to transfer to the university/college of their choice.
The Kenya Universities and Colleges Central Placement Service (KUCCPS) portal is normally opened for Inter-Institutional Transfer (IIT) applications at some specific period.
This opportunity allows students placed in universities and colleges to request a transfer to a different institution or change their course of study.
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To begin the transfer process, follow these steps:
Step 1: Login to the KUCCPS Portal
Visit https://students.kuccps.net/login/ to login to your student account. You will input your KCSE Index Number, year you did the examination. The password is your KCPE Index Number or Birth Certificate Number.
Step 2: Click on the Transfer tab at the top of the navigation bar.
After logging in, navigate to the dashboard and select the “Transfer Application” tab.
Step 3: Fill in the transfer Application details
In the application details you will input the programme code of the University programme you want to transfer to
Step 4: Reason for Transfer
You have to input the reason you want to transfer from the institution placed. Input the course code and the institution code where you wish to transfer. Specify the reason for your transfer request.
Step 5: Transfer Payment
Use the payment details to pay the Ksh. 1000 fee per application. Follow the instructions to complete a Sh1,000 payment. Details for the payment process are provided below.
Submit Payment Reference Code: Use the eCitizen Payment Reference Code to finalize your application.
Step 6: Endorsement by Receiving Institution
The University of your choice will endorse your transfer.
Step 7: Endorsement by Releasing Institution
The releasing institution will also endorse the transfer.
Step 8: Review by KUCCPS – Approval from KUCCPS.
Step 9: Transfer Letter – You will be able to download your transfer letter from the portal.
If the receiving institution rejects your transfer request, you will be informed through the portal and can either try a different program at the same institution or choose another institution.
KUCCPS will oversee the entire process once both institutions endorse the transfer.
Upon approval by KUCCPS, you will need to download, print, and send a copy of the transfer letter to your new institution.
This institution will then provide an admission letter and additional joining instructions.
Application Instructions from KUCCPS, which are important to note:
1. For one to be eligible for transfer, the Placement Service must have placed the applicant to the programme one is seeking a transfer from.
2. One will only be able to apply to transfer to a course whose minimum requirements one meets
3. Applicants to degree programmes must meet the applicable cut-off point for their respective placement year.
4. The programme applied to must have been on offer in the year the applicant was placed.
5. An applicant may only apply to transfer to one programme.
6. An applicant shall only transfer once for the duration of the programme placed.
7. The applicant may view the available programmes and their requirements by clicking the Programmes tab above and can search for courses by institution, using the Institutions tab above.
8. Once the applicant has settled on a preferred programme, only the 7-Character Programme Code will be required.
9. To apply, use the transfer applications tab and follow the instructions provided.
10. An application-processing fee of Ksh1,000 is charged per application.
a) A prompt for the M-PESA transaction code will appear at the point of submission. Please keep the transaction code safely as it may be required again.
b) CAUTION! Do not make any payment before the applicant has been prompted or after the application deadline has passed!
11. Once one has made an application for transfer, the applicant may monitor the progress of their application via the student portal.
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Initiate Payment: Upon submitting your application, an online form will appear with a “Click Here to Pay” link. Click the link to access the eCitizen payment details.
Choose Payment Method: Select your preferred payment method from the available options.
Complete M-PESA Payment: Click to display M-PESA payment details, which include the business number (222222) and the required amount. Use the M-PESA menu on your phone, enter your M-PESA PIN, and send the payment.
Enter Payment Reference Code: After completing the payment, input the eCitizen Payment Reference Code in the designated field and click “Submit”. Remember, you will need this code for any application modifications.
Finalize Submission: Complete the submission by entering your password on the KUCCPS Student’s Portal.
Initiate Payment: Upon submitting your application, an online form will appear with a “Click Here to Pay” link. Click the link to access the eCitizen payment details.
Choose Payment Method: Select your preferred payment method from the available options.
Complete M-PESA Payment: Click to display M-PESA payment details, which include the business number (222222) and the required amount. Use the M-PESA menu on your phone, enter your M-PESA PIN, and send the payment.
Enter Payment Reference Code: After completing the payment, input the eCitizen Payment Reference Code in the designated field and click “Submit”. Remember, you will need this code for any application modifications.
Finalize Submission: Complete the submission by entering your password on the KUCCPS Student’s Portal.
Once your application is submitted, a flow chart will be displayed on the application page, allowing you to track its progress. Make sure to follow up regularly to ensure all endorsements are received.
Track the status of your application via the Student’s Portal. Remember both the releasing and receiving institutions need to approve your application.
By following these steps, you can successfully apply for an inter-university course transfer using the KUCCPS portal.
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