KUCCPS Course Transfer Guide

Through this KUCCPS Course Transfer Guide, students can change the institution where they have been placed or change both institution and course subject to the applicable cut-off points.

Interested applicants are required to log in to the Student’s Portal to initiate the application. The detailed process is outlined in this article.

KUCCPS Course Transfer Guide

The Kenya Universities and Colleges Central Placement Service (KUCCPS) portal is normally opened for Inter-Institutional course applications at some specific period. This opportunity allows students placed in universities and colleges to request a transfer to a different institution or change their course of study.

KUCCPS student transfer was introduced to allow students who have restrictive financial and medical conditions, disabilities and preference issues to transfer to institutions where the conditions are bearable or with courses they prefer.

KUCCPS inter institution course transfer also enables students who don’t like the course or institution they were placed in to transfer to a more preferable institution. Students can identify preferable course from other institutions of which they have met the minimum cluster points to transfer.

Course Application Instructions

For one to be eligible for transfer a course, the Placement Service must have placed the applicant to the programme one is seeking a transfer from.
One will only be able to apply to transfer to a course whose minimum requirements one meets
Applicants to degree programmes must meet the applicable cut-off point for their respective placement year.
The programme applied to must have been on offer in the year the applicant was placed.
An applicant may only apply to transfer to one programme.
An applicant shall only transfer once for the duration of the programme placed.
The applicant may view the available programmes and their requirements by clicking the Programmes tab above and can search for courses by institution, using the Institutions tab above.
Once the applicant has settled on a preferred programme, only the 7-Character Programme Code will be required.
To apply, use the transfer applications tab and follow the instructions provided.
An application-processing fee of Ksh1,000 is charged per application.
a) A prompt for the M-PESA transaction code will appear at the point of submission. Please keep the transaction code safely as it may be required again.
b) CAUTION! Do not make any payment before the applicant has been prompted or after the application deadline has passed!
Once one has made an application for transfer, the applicant may monitor the progress of their application via the student portal.

KUCCPS Inter-university Transfer

To begin the transfer process, follow these steps:

Step 1: Identify Course

Visit http://student.kuccps.net. Search the course you would like to transfer to by clicking the Programmes tab above and searching for courses by institution, using the Institutions tab above.

Once you have settled on the course, take note of the 7-Character Program Code

Step 2: Fill Transfer Application Details

Select course to transfer to;

Go to Transfers at the top menu and click on Transfer Applications tab. Input the 7-Character Program Code you copied for the course you want to transfer to.

You will only be allowed to proceed with the next step if you meet the minimum requirements for the course you are transferring to.

Step 3: Enter Reason for Transfer

Reason for Transfer

Select the reason for transfer which can be Medical, Disability, Financial Reasons, Not My Preferred Course or any other sensible reason. Upload an eligible document that acts as evidence for the reason you have selected. For instance, a medical report should suffice.

Write an essay with at between 300 and 610 characters explaining more on the reason for seeking the transfer. A character is a letter, punctuation mark or space between words. That means your explanation will range between 50 and 100 words.

Step 4: MPESA Payment

Initiate Payment: Upon submitting your application, an online form will appear with a “Click Here to Pay” link. Click the link to access the eCitizen payment details.

Choose Payment Method: Select your preferred payment method from the available options.

Complete M-PESA Payment: Click to display M-PESA payment details, which include the business number (222222) and the required amount. Use the M-PESA menu on your phone, enter your M-PESA PIN, and send the payment.

Enter Payment Reference Code: After completing the payment, input the eCitizen Payment Reference Code in the designated field and click “Submit”. Remember, you will need this code for any application modifications.

Finalize Submission: Complete the submission by entering your password on the KUCCPS Student’s Portal.

At this point, the online application process is over. What remains is KUCCPS’s responsibility. All you can do at this point is be patient as you await communication from KUCCPS

Step 5: Endorsement by receiving institution

After receiving your application, KUCCPS will examine the justification for the inter-university transfer request as well as any supporting documentation. If both are approved, it notifies the college you applied to about your request for a transfer and the course you wish to take.

The organization will then get in touch with the concerned faculty members to find out whether there is room for additional students in the next session. You are recorded in a single database with all other students who wish to transfer to the same school, should there be room for additional pupils.

Now depending on the first-come-first-served basis and the cluster points of students who have applied, the institution accepts a number of the students which it feels it can accommodate. It then updates the acceptance status in the KUCCPS a process referred to as endorsement.

This process might take days, weeks and even one month to be concluded depending on the measures put by the institution in reviewing its capacity and the number of transfer requests received.

If a student does not secure a space in the available spots, he/she is rejected and the transfer application becomes unsuccessful. In such a case, the transfer application fails and the student will be forced to seek other alternatives to get what they want.

Rejection can also occur in the earlier stage if KUCCPS reviews the reason for transfer accompanied by the documents and finds it unsubstantial.

Step 6: Endorsement by releasing institution

After the receiving college successfully approves a student’s transfer, the releasing institution must also approve the transfer in order to grant the student admission to their desired institution.

It can take a day or two to finish this process.

Step 7: Review by KUCCPS

Once both institutions have endorsed the transfer, KUCCPS will review your application again for approval. KUCCPS does this to ensure only the necessary cases are considered.

It takes about 14 working days for KUCCPS to review your application courtesy of a large number of transfer requests.

Step 8: Provision of Transfer Letters

Upon approval, KUCCPS will award you a transfer letter. You can download it online from the portal and present it to your new institution during admission.

Conclusion

By following these steps, you can successfully apply for an inter-university course transfer using the KUCCPS portal

It is not a guarantee that an inter university transfer application will go through. There are many factors in place so don’t be surprised if rejected. Nonetheless, it is worth trying.

If you have successfully applied for KUCCPS transfer, you must wait for the institutions involved to respond to your application no matter how long it takes. You can follow up with their offices but you will probably be told to wait for them to process. Be patient