Introduction To Microsoft PowerPoint Presentation

Microsoft Powerpoint Presentation software is an application that is used to prepare slide show based presentations with a graphical approach.

The goal of this module is to equip learners with skills on how to create powerful presentations, which will have an impact to the audience.

A presentation program is a software package used to display information in the form of a slide show. It has three major functions:

  1. An editor that allows text to be inserted and formatted,
  2. A method for inserting and manipulating graphic images, and
  3. A slide-show system to display the content

Microsoft Presentation Session 1A

Learning Outcome
Class Notes: Micrsoft Presentation session 1A

Session 1B: Working with Tables and MS Excel

Microsoft PowerPoint and indeed presentation software allow users to add tables in a presentation. These tables can be embedded on the presentation itself, or linked to a source document e.g. MS Word or MS Excel.

Learning Outcome

You can create and format a table from within PowerPoint, copy and paste a table from Word or a group of cells from Excel, or you can insert an Excel spreadsheet from within PowerPoint.

Class Notes: Microsoft Presentation session 1B
Class Files: Financial Report – Jerusalem Ministries

Session 2A: Adding graphics and Media Files

With graphics, one is able to make visually appealing presentation.

Learning Outcome


Pictures – inserts pictures to your presentation. You can locate photos on your local drive to insert into the presentation.

pic2Clip Art– these are pictures and symbols that are pre-defined with the presentation application in use. Additional ClipArt pictures and symbols can be downloaded from the Internet

Class Notes:
Microsoft Presentation session 2A
Class Files: exercise1-slidecontent

Session 2B: Formatting presentations

Themes are used to simplify the process of creating professional designer-looking presentations.

When a theme is applied to a presentation, all the slides in the presentation have the same background color, font types and other theme effects applied to them.

The standard theme colors can also be modified.

Learning Outcome

Class Notes: Microsoft Presentation session 2B

Session 3A: Setting up Slide Timings

Rehearsing a presentation gives the presenter an idea how much time is needed to present each slide. Slide timings can be used to automatically advance to the next slide.

Learning Outcome


Slide transitions are the animation-like effects that occur when you move from one slide to the next during a presentation. You can control the speed, add sound, and customize the properties of transition effects.

Class Notes: Microsoft Pesentation session 3A

Session 3B: Advanced Presentation Interface

PowerPoint provides views and settings to help you specify what you want to print (slides, handouts, or notes pages) and how you want those jobs to print (in color, grayscale, black and white, with frames, and more).

Print Preview     Print Preview lets you specify settings for what you want to print — handouts, notes pages, and outline, or slides.

Slide Sorter view –   Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.

Slide Show view     Use Slide Show view to deliver your presentation to your audience. In this view, your slides occupy the full computer screen.

Presenter view     Presenter View helps you manage your slides while you present by tracking how much time has elapsed, which slide is next, and displaying notes that only you can see (while also allowing you to take meeting notes as you present).

Learning Outcome

Class Notes: Microsoft Presentation session 3B

Session 4A: Microsoft Powerpoint Practical Exercises

Follow the instructions given in the files below to create a presentation. Read through each individual instruction before performing it like you are following recipe instructions.

Exercise Files: Powerpoint Exercise 1 ; PowerPoint_Exercise 2

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